Room Rental & Policies
A deposit of $500 will be required to hold the desired date. The remaining balance should be paid in full 1 week prior to the event date. The Overlook accepts the following payment types: Cash, check, money order, Visa, Mastercard, Amex, and Discover Card.
Event Service Charge:
On all functions, a guaranteed head count is required seven days prior. You will be charged for that amount or actual guests that attend, whichever is greater. We always plan on an additional 5% over your final head count at no charge to you.
Damages, loss of property and carpets:
Upon booking the room, you agree to be responsible for any damages to the immediate premises, carpet or any other part of the club due directly from your guests. Stonebridge will not be responsible for any damages, loss of property or articles left in the club prior to, during or after the function.
The Overlook reserves the right to approve all decorations and signage prior to the function. At no time will anything be fastened or nailed to the walls or any other surface throughout the entire club.
Food and Beverage:
The Overlook is a full service catering facility and is capable of all of your catering needs. The Overlook does not allow any outside catering. Wedding cakes are permitted.
Tax & Service Charge:
A state tax of 8.1% will be charged on all food and beverage totals. A standard 22% service charge is charged to all food and beverage totals.
Services included with the room rental fee are as follows; all set up, clean up, tables, chairs, linens, sound system, 3 flat screen TV's, DVD player, cake table, use of cake knife & server and sign in book table. We provide buffet décor, plates, silverware, napkins and servers when you use our catering service. If any other items are needed, arrangements may be made at a quoted price. The standard room rental for a ceremony and reception is only $1,000 for the room and balcony for up to 6 hours. The fee for a reception only is $800. This includes the room and balcony for up to 4 hours. Room Rental prices vary with the time of year, menu selection and number of guests.
The room is available for just a ceremony on a limited basis. The rental fee is $500 for up to two hours. Please call to inquire if the desired date is available.
Because of the fact that we are a golf course, we are somewhat obligated to the golf tournament business. Because of this the room is not available, particularly on the weekends until after 4:00 p.m. April through September. There are some instances where this may not apply. The typical time frame for a ceremony and reception is 4:00 to 10:00. The time frame for a reception only is 6:00 to 10:00.Again, these time frames are negotiable depending on the afternoon event schedule.
If notification of cancellation is given at least 6 months prior to the event, the deposit is fully refundable. If the event is cancelled or moved after the 6 month time frame, the deposit will only be refunded if we re-book your reserved date.
The Overlook operates under an "On Premise Beer License". This enables us to provide beer only to you and your guests in the form of "open" or "cash" bars. If you desire anything other than beer, we can not provide the beer at all. With our approval, you can bring in your own alcohol if desired. Certain rules and stipulations apply when doing so. It may be for the consumption of you and your guests only. You may not charge for the drinks unless you apply for a special events permit with the state. The beer, wine and liquor must be purchased in Utah or a Utah state liquor store. You assume all responsibilities related to the alcohol. There is a $300 set up fee that includes the bar structure and bartender for up to 4 hours. Mixer service will be provided by The Overlook for $2.99 per person. This will include all of the cups, ice, sodas, other mixers, fruit, and other supplies needed along with a soda station for the non drinkers. All standard laws apply when serving alcohol. The Overlook reserves the right to close the bar and or event at anytime. Security may be required based on the number of invited guests and how long the bar is open. One again, you are responsible for all of your guests and their actions.